Attach files or insert pictures in Outlook email messages
Attach a link to a picture, file or folder from your OneDrive Reply, Forward or create a new email message or calendar event. Select Attach then Browse cloud locations. Choose the file from your OneDrive or other cloud storage you want to link to and select Next. Oct 07, · Click the Attach File icon in the top middle portion of the screen (it looks like a paper clip). Alternatively, you may click Insert at the top of the window and select Attach File. Select a recent file, or Browse This PC. Navigate to the location of the file(s) want to attach, make your selections (A), and then click Open (B).
Last Updated: March 29, References. This article was co-authored by Luigi Oppido. Luigi has over 25 years of experience in general computer repair, data recovery, virus removal, and upgrades. He is also the host of the Computer Man Show! There are 8 references cited in this article, which can be found at the bottom of the page. This article has been viewedtimes. Most email clients don't allow you to attach a puctures folder, but there's an easy workaround.
Compressing the folder will turn it into single file, as well as shrink it to avoid maximum attachment size limits. Check out the instructions below for your operating system. Log in Social login does not work in incognito and private browsers.
Tips and Warnings. Things You'll Need. Related Articles. Method 1 of Locate the folder you'd like to attach. If there are multiple folders you wish to send, move them all to the same location.
Hold down Shift and click on each one to select them all at once. Alternatively, just create a new folder, place all the files to attach inside it, and compress that folder.
Compress the folder. Right-click the folder. Windows 8 and 10 have a second option as well, aimed at touchscreen how to make halal chicken. Select the file, tap the Share tab in the top menu, then tap Zip in the top menu.
Some versions of Windows XP may not have this option. Go to source. Attach the compressed folder to your email. Open your email program or visit your broswer-based email service. Click Attach or the paper clip icon and select the compressed folder as though it were a normal file. Wait for it to upload, then send the email as usual. The recipient of the email first clicks the attachment to download the compressed folder. To edit the files and sometimes just to view themhe must extract uncompress the file.
This is usually as simple as double-clicking them, or right-clicking them and selecting "extract" or "uncompress. Troubleshoot email errors. Almost all email services have a limit to the size of file you can send. If you get an error message and the email fails to send, you have several options: Upload the files to a free cloud storage service.
Separate zn contents of the folder and attach them compressed to separate emails. Download WinRAR and use it to break up large files into smaller chunks. Attach each chunk separately, to multiple emails if necessary. Method 2 of Compress the folder you plan to attach. Alternatively, select the folder with control -click, right-click, or a two-finger touchpad click.
This opens a drop-down menu that includes Emai. Use the attach function as you would for any file, then select the compressed folder. Some users report a bug in the Mail app that selects the folder that contains the one you select. If this happens, switch the folder to "list view" and try again. If the compressed folder is still too large for your email client, you can try one of these workarounds: If you're using iCloud Mail, click the pictyres icon in the sidebar, aytach Preferences.
Under Composingselect "Use Mail Drop when sending large attachments. Upload the files to a free cloud storage service. Method 3 of Download software for out of date operating systems.
If you are running Windows or earlier, you'll need to download compression software such as WinZip to compress your folder. Find specific instructions for your Linux distribution.
Most Linux distributions include a built-in ability to compress files. For example, in Ubuntu, right click on the folder and choose "Compress You will be asked to choose a name and location for the resulting archive.
Attach that archive to your email. Luigi Oppido. Upload it to a server like Google Drive, Dropbox, or your own personal server. Then, email the person the link.
That way, you can see if they make any changes to it, and you can revoke access if you need to. Picturs No. Not Helpful 0 Helpful 1. Right-click on the folder. A dialogue box will appear. Click on "rename. Not Helpful 2 Helpful 2. Rmail your email address to get a message when this question is answered. Note that there are multiple jow file extensions. The most common ones are. Different software may be required to handle different extensions. Helpful 0 Not Helpful 0.
Compression works by eliminating redundant data, replacing it with shorter instructions to restore it later. Many common file types such as JPEG or MP3 have already been compressed, and won't get how to find my lost cat smaller if at all with a second compression. If you use a modern version of Microsoft Outlook, you can select a normal folder through the Attach option.
When prompted, oof Compress to prepare it for sending. If you add encrypted files to a compressed folder, they may be unencrypted when extracted. If you need to protect sensitive information, do not compress encrypted files. Related wikiHows How to. How to. Expert Interview. About This Article. Co-authored by:.
Co-authors: 9. Updated: March 29, Categories: File Sharing. Italiano: Aggiungere una Cartella come Allegato. Bahasa Indonesia: Menambahkan Folder sebagai Lampiran. Nederlands: Een map toevoegen als bijlage. Thanks to all authors for creating a page that has been readtimes. Reader Success Stories V. Sep 30,
Tips on sending attachments
Apr 26, · In Windows 10 Mail, click the + to Create Mail, click in body of mail, from task bar above click Insert, then Pics, choose pics from File Explorer which opens. You'll then have tools to crop or resize pics. If pics don't attach in the desired size you can .
It's easy to attach pictures, files, contacts, emails and many other items to your Outlook messages. And no matter where they're stored, Outlook lets you quickly choose whether to send the document as a traditional attachment or upload it to OneDrive and share a link to the file. You can also set permissions on any file sent from OneDrive that allow message recipients to view and edit them, or share them with others.
To solve problems attaching files, see Solve problems with attachments. Outlook keeps track of the files you have worked on recently and suggests them whenever you decide you want to attach a file to an email message. Some file types are blocked from being sent or received. See Blocked attachments in Outlook for the complete list. In a new message, a reply, or a forwarded message, select Attach File from the Message ribbon or the Insert ribbon.
Recent items The 12 most recent files you've worked on will be displayed here. These files may be on your computer, on OneDrive, SharePoint, or another online document library.
Select a file to attach it to your email. Browse Web Locations Locations include OneDrive , SharePoint sites, or other locations such as a groups document library that you've accessed before.
Select one of the locations to open a new window and then select your attachment. If you selected a file on your local computer or group document library, a copy of the file is attached to the email. Selecting a OneDrive or SharePoint file, however, provides you with additional permission options and information. Send a link or send a copy Sending a link to the OneDrive or SharePoint file keeps the size of your email message small.
If you choose to send a copy of the file, the entire file is attached to the email, just like it would be if you selected a file on your computer.
If you choose to send a link to the file, you can also set the permissions on your file. By default, if you're in a business environment, everyone within your organization can edit the linked file.
To change these permissions, select the arrow at the right of the attachment name to display a drop-down menu with a variety of permission options. Organization can Edit if you want anyone in your organization to be able to modify the file. Organization can View , if you want anyone in your organization to be able to read, but not modify, the file. Recipients can Edit if you want only the recipients of your email to be able to modify the file.
Recipients can View if you want only the recipients of your email to be able to read, but not modify, the file. If Outlook detects that your recipients won't be able to view the file, for example if it's stored on a SharePoint site that's only accessible to you, you'll see a warning message directly under the file icon and name.
Select Attach as copy to change the attachment from a linked file to a copy of the file. Note: If you attach a file as a copy, any changes your recipient makes won't be synchronized with the version of the file in OneDrive or on SharePoint.
When you attach a document that is saved on your computer and not in an online location, you also can choose to upload the document to your OneDrive before sending the email. Uploading the attachment makes collaboration easy. You can be sure that everyone is collaborating on the same and most up-to-date version of the file. You may also choose to upload to OneDrive if the file is too large to share as a traditional attachment.
Choose Upload to OneDrive , and then choose the desired location for the file. Note: You might see choices such as the OneDrive location for your work account, the OneDrive location for your personal account, and document libraries for various groups you belong to.
Choose Change Permissions , and then choose one of the following:. When sending pictures, you can either attach the picture to the email message or insert the picture in the message body. To insert a picture that displays in the body of an email message, use the following steps:. Browse your computer or online file locations for the picture you want to insert.
Select the picture, then select Insert. To resize the picture, drag the handles at one of the four corners toward the center of the image or away from the center. Note: For more information about resizing pictures in Outlook, see Reduce the size of pictures and attachments in Outlook email messages. Business Card Choose an electronic business card from your contacts list. Calendar Choose Date Range , Details , and other options as appropriate.
Outlook Item Choose one or more email messages from any of your email folders. Outlook blocks some file types from being sent or received. Upgrade to Microsoft to work anywhere from any device and continue to receive support. Create a message, or for an existing message, click Reply , Reply All , or Forward. In the message window, on the Message tab, in the Include group, click Attach File. Browse to and click the file that you want to attach, and then click Insert.
Note: When composing a message, you can also attach files by using the commands on the Insert tab in the Include group, or drag files from folders on your computer and drop them on the message window. You can attach Outlook items, such as other email messages, tasks, contacts, or calendar items to a message.
This is the easiest way to forward multiple items or messages. In the message window, on the Message tab, in the Include group, click Attach Item. Click a contact, and then click OK. To select multiple contacts, press and hold Ctrl as you click each contact. Click Calendar. Choose the calendar, date range, and detail to include. For Advanced options, click Show. Click OK to add the calendar to your message. Click Outlook Item.
Browse through your folder list to find the folder that contains the item that you want to attach. Under Items , click the item, and then click OK. Note: When composing a message, you also can attach files by using the commands on the Insert tab in the Include group. Or move files from folders on your computer to the message window by using a drag-and-drop operation. On the File menu, click New , and then click Mail Message.
On the Message tab, in the Include group, click Attach File. In the Insert File dialog box, browse to and choose the file that you want to attach, and then click Insert. By default, Outlook blocks potentially unsafe attachments including. If you attach such a file to an e-mail message, you will be asked whether you want to send a potentially unsafe attachment. If you answer Yes , Outlook will send the attachment.
If you answer No , you can then remove the potentially unsafe attachment. You can attach multiple files simultaneously by selecting the files and dragging them from a folder on your computer to an open message in Outlook. On the Message tab, in the Include group, click Attach Item. In the Look in list, click the folder that contains the item that you want to attach.
Note: You also can attach an item from the new message's Insert tab. If the message format is HTML or plain text, attachments appear in the attachment box below the Subject line. If the message format is Rich Text, attachments appear in the body of the message. Even though the file appears to be embedded in the message, it is actually still a separate attachment. The format in which a message is composed is indicated in the title bar at the top of the message.
Outlook does not impose any size limit on attachments. However, most e-mail server administrators and Internet service providers ISPs do set limits on the overall message size , which is the sum of all attachments plus the content of the message itself.
Typically, premium-level services provide more e-mail file storage space and allow larger messages than standard-level services. For more information on the maximum allowed message size, contact your ISP or the e-mail server administrator in your organization. If you're attaching a very large file, you should first compress the file by using a zip program. Outlook files that are saved in the default Open XML Formats with the following file extensions are automatically zipped:.
If files that you attach are zipped when you do not expect them to be, check to see whether a. You can disable this sort of add-in by doing the following:. On the Tools menu, click Trust Center , and then click Add-ins. Look for answers or ask a question in the Microsoft Office Community.
Why can't I attach a file? Outlook tells me the file is unsafe. Outlook blocks numerous file types that have the potential to spread computer viruses. To send a file that Outlook identifies as unsafe, zip the file first, then attach the zipped file.
To zip a file, navigate to the folder on your computer or in the cloud that contains the file, right-click the file, and select Send to compressed zipped folder. You should then be able to send the zipped file. For more information, see Blocked attachments in Outlook. Why do my attachments show up in the message body and not below the subject line?
Outlook allows you to send email messages in three formats: HTML, plain text, and rich text. If you use rich text format RTF , any files you attach will show up in the message body. See Change your message format for instructions on how to switch your message format to HTML or plain text.